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FBI National Academy Associates
North Carolina Chapter
By-Laws
Bylaw #1- DISSOLUTION OF CORPORATION, DISTRIBUTION OF ASSETS
Should for any reason, the North Carolina Chapter-FBI National Academy Associates is dissolved, the voting members of the elected Board of Directors shall, by resolution, distribute all assets in the following manner:
1) All liabilities and obligations shall be paid, satisfied, and discharged, or adequate provision shall be made so that any and all liabilities and obligations shall be satisfied.
2) All remaining assets, including those held or received after the dissolution of said North Carolina Chapter-FBI National Academy Associates, shall become the property of the members in good standing and shall be distributed to those members.
3) Any assets held by the North Carolina Chapter-FBI National Academy Associates, including marketable items bearing the trademark-protected items of the National Office, FBI National Academy Associates, Incorporated, which includes the North Carolina Chapter name shall, by vote of the Board of Directors, be distributed to active members of the North Carolina Chapter-FBI National Academy Associates. Any proceeds derived from said distribution shall also be transferred and conveyed to the National Office, FBI National Academy Associates, Incorporated, unless said proceeds are required to satisfy any unpaid obligations or liabilities.
Bylaw #2- DUTIES OF ELECTED OFFICERS
Immediate Past President- The Immediate Past President shall be Chairman of the Nominating Committee, and shall serve at the pleasure of the President in whatever capacity the President desires to include administering the Oath of Office to incoming officers.
President- The President shall preside at all regular and special business meetings of the NC Chapter-FBI National Academy Associates, Incorporated, as well as all duties specifically assigned by the Chapter Constitution.
First Vice-President- The First Vice-President shall perform all duties for the good of the organization required of him/her by the President of the Chapter. These duties will include but are not limited to acting as chairman of the Chapter’s Finance Committee and overseeing all fund-raising efforts for the Chapter.
Second Vice-President- The Second Vice-President shall perform all duties for the good of the organization required of him/her by the President of the Chapter. These duties will include but are not limited to acting as chairman of the Chapter’s Training Committee. It will be the Second Vice-President’s responsibility to coordinate the Chapter’s Training Conferences.
Third Vice-President- The Third Vice-President shall perform all duties for the good of the organization required of him/her by the President of the Chapter. These duties will include but are not limited to acting as chairman of the Chapter’s Site Selection Committee, as well as acting as an advisor to the District Representatives.
Secretary/Treasurer-The Secretary/Treasurer shall be responsible for performing all duties for the Chapter as directed in the Chapter’s Constitution.
Historian- The Historian shall be a non-voting member of the executive board who will serve a three-year term and will not automatically ascend to any other elected chapter office. The Historian shall be responsible for maintaining a permanent history of the Chapter. The Historian will also be responsible for keeping the minutes of all Chapter Business and Executive Board Meetings and recognizing deceased Chapter members since the previous annual conference.
District Representatives-The District Representatives will be non-voting attendees of the Executive Board. The role of the District Representative will be to facilitate communication between the membership and the Executive Board. Each District Representative is expected to attend all functions of the Association including the Executive Board Meetings.
Bylaw #3- MEMBERSHIP DISTRICTS
A District Representative will be elected from and serve the membership in each of the following geographical regions:
District I- That area bounded by and including the counties of Caswell, Person, Granville, Vance, Warren, Franklin, Nash, Wake, and Johnston.
District II- That area bounded by and including the counties of Wilson, Wayne, Green, Pitt, Lenoir, Craven, Duplin, Jones, Pamlico, Pender, Onslow, and Carteret.
District III- That area bounded by and including the counties of New Hanover, Brunswick, Columbus, Bladen, Robeson, Sampson, Cumberland, Hoke, and Scotland.
District IV- That area bounded by and including the counties of Orange, Alamance, Durham, Randolph, Chatham, Montgomery, Moore, Lee, Harnett, and Richmond.
District V- That area bounded by and including the counties of Alleghany, Ashe, Watauga, Wilkes, Avery, Caldwell, Alexander, Iredell, Burke, McDowell, and Catawba.
District VI- That area bounded by and including the counties of Mitchell, Yancey, Madison, Buncombe, Henderson, Polk, Haywood, Transylvania, Jackson, Graham, Macon, Swain, Clay, and Cherokee.
District VII- That area bounded by and including the counties of Surry, Stokes, Rockingham, Yadkin, Forsyth, Guilford, Davie, Davidson, Rowan, and Cabarrus.
District VIII- That area bounded by and including the counties of Northhampton, Halifax, Hertford, Gates, Edgecombe, Martin, Bertie, Beaufort, Washington, Hyde, Dare, Tyrell, Chowan, Perquimans, Pasquotank, Camden, and Currituck.
District IX- That area bounded by and including the counties of Rutherford, Cleveland, Lincoln, Gaston, Mecklenburg, Union, Stanly, and Anson.
Bylaw #4- DISTRICT REPRESENTITIVES
District Representatives shall be elected by the majority of all the active members present and voting at the annual meeting from candidates nominated for each district. In order to be nominated or elected to represent a district, a member must be in good standing with the Chapter and be active or retired from law enforcement duties, the nature of which would qualify the candidate for admittance into the National Academy. The member should also provide a letter of commitment from either his/her agency head or from a representative of his/her elected body to support the member in carrying out the duties of the district representative.
Bylaw # 5- TERM OF OFFICE FOR DISTRICT REPRESENTITIVES
District Representatives shall be elected for a term of two (2) years. Beginning in the year 2001, elections for district representatives for Districts I, III, V, VII and IX will be conducted on odd years and elections for Districts II, IV, VI and VIII will be conducted on even years. No person may hold at one time more than one office of the Chapter, including the office of District Representative, which would entitle him/her to membership on the Executive Board.
Bylaw # 6- DISTRICT REPRESENTIVE VACANCIES
In the event a District Representative position becomes vacant, it shall be filled as prescribed by the Chapter’s Constitution, provided that the member appointed to fill the un-expired term shall meet the regional criteria of elected District Representatives.
Bylaw #7- DUES
Annual dues of the North Carolina Chapter-FBI National Academy Associates, Incorporated shall be determined upon recommendation of the Board of Directors and shall be voted upon by the membership at its annual meeting.
Bylaw #8- CONDUCT OF ANNUAL MEETING
The President shall be responsible for conducting meetings of the North Carolina Chapter-FBI National Academy Associates, Incorporated. Persons addressing the assembly shall be requested to clearly identify themselves by full name and National Academy Session Number. The recommended Order of Business for meetings shall be conducted as follows:
1. Meeting called to order
2. Roll call of officers
3. Appointment of Sergeant of Arms
4. Report of Officers
5. Reading of minutes from previous meeting
6. Bills and communications
7. Reports of Committees
A) Finance Committee
B) Annual Chapter Training Conference Committee
C) Resolutions Committee
D) Nominating Committee
8. Nominations and election of officers
A) Administration of Oath of Office if applicable.
9. Old Business
10. New Business
11. Memoriam to deceased members
12. Recognition of new members
13. Adjournment
Bylaw # 9- COMMITTEES
The following shall be standing Committees of the Chapter, established annually by the President, and shall serve at the pleasure of the President:
1) Annual Chapter Training Conference Committee, Chaired by the Second Vice-President.
2) Resolutions Committee; The Chairman of the Resolutions Committee shall be by appointed by the President.
3) Finance Committee, Chaired by the FirstVice-President.
4) Nominating Committee shall consist of the Immediate Past President, who shall serve
as committee chairperson, and the District Representatives.
These Committees shall recommend policy and procedures governing aspects of all business pertinent to that Committee. The President shall appoint a chairperson for each Committee. The Committee Chairperson may call a meeting at any time for the purpose of transacting committee business.
Bylaw #10- EXECUTIVE BOARD QUALIFICATIONS
When elected to and while serving on the Executive Board the individual must be active or retired from law enforcement duties, the nature of which would qualify a candidate for admittance into the National Academy. Nomination to the National Academy is only open to those individuals who are regular, full-time officers of duly constituted law enforcement agencies of a municipality, county, or state. Any member of the Executive Board may become inactive in law enforcement for a period of up to six months without forfeiting their position with the approval of the Executive Board. These qualifications would not affect current members of the Executive Boardwho have been elected prior to the adoption of these bylaws.
Bylaw #11- EXECUTIVE BOARD INELIGIBILITY-NOTICE
It is the responsibility of each member of the Executive Board to disclose to the President in a timely manner any circumstances which could render him/her ineligible to serve on the Executive Board. In such situations, the President shall bring the facts to the attention of the Board, which shall determine the eligibility of that member.
Bylaw #12- ELECTION PROCEDURE
The President shall request from the Chairperson of the Nominating Committee a report on the committee’s recommendation for nomination. The Nominating Committee shall be charged with submitting nominations for the various offices for which annual elections are held. Members of the Nominating Committee are not barred from becoming nominees for office themselves. However, once a Nominating Committee member submits his/her name, or has his/her name submitted for consideration by the Nominating Committee, he/she must abstain from any further discussion or voting as a member of the Nominating Committee.
Prior to submitting its report, the Nominating Committee shall meet, during the Annual Training Conference, with each person seeking nomination. The length of these meetings shall not exceed ten (10) minutes per candidate. During this meeting the candidate will provide a letter of commitment from either his/her agency head or from a representative of his/her government’s elected body to support the nominee in carrying out the duties of his/her elected office.
The Nominating Committee will consider length of service to the Chapter and participation in Chapter business events. In the case of multiple candidates who wish to be considered by the Nominating Committee, the Committee shall review all candidates’ credentials and select one candidate, by simple majority, to be reported back to the President.
Acceptance of this nomination must be received in the form of a motion, and a second from the floor. After receiving these motions, the President shall call for further nominations from the floor. If no additional nominations are made, the President shall close the nominations. The President shall then instruct the Secretary/Treasurer to record a unanimous vote for thecandidate.
After the slate of nominees has been elected, the terms of office shall begin with the calendar year following the annual conference. (This shall begin with the calendar year January 1, 2002.)
Bylaw #13- PROCEDURE FOR MULTIPLE NOMINEE ELECTIONS
If additional nominees are made from the floor, the President shall accept them and call for a second for each nomination. The President shall query each nominee as to his or her acceptance of this nomination for office and willingness to serve in the specified office if elected. When it is apparent that all nominations have been received, the President shall declare the nominations closed.
Each nominee shall be afforded three (3) minutes for remarks to the membership. These presentations shall be in order of nomination, beginning with the candidate recommended by the nominating committee.
At the conclusion of the presentations, the President shall explain the voting procedures, and announce that the nominee receiving the most votes will be elected. If there is a tie vote, a second vote will be taken to determine the winner. The Executive Board is responsible for the conduct of the election and shall be assisted by the Sergeant of Arms.
Members shall be advised that they may only receive a ballot upon presentation of their current National Academy dues card, or verification of paid membership. After casting their ballot, members shall not be allowed to re-enter the voting area. The President shall announce the results of the election.
Bylaw #14- EXECUTIVE BOARD VACANCIES
In the event a position other than the Presidency becomes vacant prior to the expiration of a said term, the President shall request that the Nominating Committee consider the qualifications of each member who has expressed an interest in filling the vacancy and place into nomination names to be considered by the executive Board. In any event, said vacancy shall be filled in accordance with the Constitution.
Bylaw #15- BYLAW CHANGES; PROPOSED CONSTITUTION CHANGES -NOTICE
Prior to the annual meeting, the Chapter Secretary/Treasurer shall be advised of any changes to the Bylaws or any proposed changes to the Constitution that have occurred since the last business meeting.
Bylaw #16- CHANGES AND AMENDMENTS TO THE CONSTITUTION-PROCESS
Proposed amendments to the Constitution shall be forwarded in writing to the President of the North Carolina Chapter-FBI National Academy Associates, Incorporated, proposing the amendment for presentation to the Executive Board. The Executive Board shall in turn advise the membership of the recommended changes.
By-Law #17- TERMINATION OF MEMBERSHIP
A member of the North Carolina Chapter-FBI National Academy Associates, Incorporated may be suspended or terminated for conduct detrimental to the Association or for nonpayment of dues.
Except for nonpayment of dues, all charges must be made under oath in writing by the complainant. Prior to a member in good standing losing his/her membership, he/she will be given an opportunity for a full hearing. If a member is convicted of a felony, his/her membership will be automatically terminated
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