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Note: The FBI National Academy Associates, Inc. is a private nonprofit organization and is not a part of the Federal Bureau of Investigation or acting on behalf of the FBI.

FBI National Academy Associates

North Carolina Chapter

February 25, 2010

Executive Board Meeting Minutes, Wrightsville Beach, NC

Prepared by: Myron Guthrie, Chapter Historian

Present:

          Marshall Williamson, Chapter President
          Ben Bailey, First Vice President
          Eric Copeland, Second Vice President
          Mike Adams, Secretary/Treasurer
          Myron Guthrie, Historian
          Immediate Past President Mike Carver
          John Letterhos, FBI Training Coordinator

President Marshall Williamson called the meeting to order at 1:35 pm and thanked everyone for attending.

President Williamson asked Historian Myron Guthrie to present the board meeting minutes from the Flat Rock Board Meeting on October 22, 2009, and Historian Guthrie provided board members with a copy of the minutes. President Williamson asked for a motion to accept the meeting minutes.

MOTION

A motion to accept the meeting minutes was made by Immediate Past President Mike Carver. The motion received a second from Secretary/Treasurer Mike Adams and passed by unanimous vote by the board.

President Williamson asked Secretary/Treasurer Adams for a report on chapter finances. At the conclusion of the report President Williamson asked for a motion to accept the financial reports provided by Secretary/Treasurer Adams.

MOTION

A motion to accept the financial reports was made by Immediate Past President Mike Carver. The motion received a second from Second Vice President Eric Copeland and passed by unanimous vote by the board.

OLD BUSINESS

  • Spring Conference update – Secretary/Treasurer Adams advised the board the spring training conference is set to go. The guest speaker for the event is Mr. Steve Strauss.
  • 2010 Summer Training Conference
  • President Williamson introduced Mr. Tim Hardesty, NA 194, from the American Military University, who gave the board an overview of his organization. Mr. Hardesty expressed a desire to form a partnership with the chapter and offered the services of over 900 faculty members who have extensive training knowledge in many fields of study to include intelligence, terrorism, and management. Mr. Hardesty advised the board his organization would pay training expenses for his instructors to attend conferences and advised his instructors can offer presentations on most any subject matter, all we need to do is ask.
  • President Williamson thanked Mr. Hardesty for attending the meeting and advised him the chapter looked forward to working with him and his organization.
  • Summer Conference Logistics
    • Vendors – The chapter has received partial or full payment from 9 vendors.
    • Sponsors – The chapter has received financial support from several businesses and individuals for the summer conference to include:
      • Verizon Wireless
      • Sheriff Ed McMahon
      • Lodis Local DNA Index System
      • Bob Schurmeier
    • Training Topics – In progress.
    • Deligate Gifts – The board looked at several options to include a 511 Brand soft briefcase bag and a beach towel and chair. President Williamson will look into some suggestions made by the board and report at the next board meeting.
    • Family Night Activity – The board discussed the option of having the family night activity at the hotel. The board decided to hold the event at the hotel in a “luau” format.
    • Food and menus for banquet and breaks – The board reviewed meal plans and prices with hotel staff. The banquet will be held at the hotel and they will cater the banquet, president’s reception, the family night event, and snacks for breaks between training sessions.
    • Cost analysis for the event – The board reviewed conference expense estimates and determined with registration revenues, donations, and raffle sales the chapter will be able to pay for the conference without using any reserve funds.

NEW BUSINESS

  • National Office 2010-1012 Strategic Plan – President Williamson gave the board an update on the plan and provided a written copy of the goals.
  • President Williams proposed a chapter sponsorship program that offers 3 levels of sponsorship. This program will be designed to recognize those businesses and individuals who support the chapter. President Williamson will present the board members with complete details at a future meeting.
    • Immediate Past President Carver suggested the board put together a report to show sponsors how the chapter spends donations.
  • 3rd Vice President Vacancy – Third Vice President Scotty Parker has been nominated for a US Marshall Appointment. This appointment may interfere with his duties as Third Vice president and may create a vacancy. It is currently unclear if this will be the case, but President Williamson wanted to advise the board of the situation.
  • President’s Meeting in Quantico – President Williamson advised the board of the issues that were discussed during the annual Presidents/Secretary Meeting. The topics discussed were as follows:
    • Development of a National Academy Foundation for emergency funds disbursement
    • Hiring a national conference planning group
    • 2011 National Conference, Long Beach, California
    • A National Academy Face Book and Twitter Page
    • A National Academy Training Registry
    • The Section III Training Meeting in Gatlinburg, Tennessee
    • The need for a Membership Database Upgrade
  • Chapter President – 2 Year Term – President Williamson discussed changing to a two-year term for the chapter president. This would assist the chapter with completion of projects and a chapter president’s interaction with other chapter presidents to become more familiar with procedures on a national level.
    • Immediate Past President Carver pointed out that a two year term would increase a member’s commitment to board service to 5 – 10 years.
    • Board members decided instead of lengthening the president’s term, the first vice president would attend president meetings with the chapter president and this would expose the first vice president to 2 years of information.
  • Florida Chapter Appreciation – President Williamson advised the board that Past President and Section III Representative Joey Reynolds has asked the board to consider doing something to show our appreciation for the Florida Chapter’s support of his running for Chapter III Representative.
    • Secretary/Treasurer Adams suggested making a donation to the charity “Cops for Kids with Cancer” in the name of the Florida Chapter.

Motion

A motion to make a donation in the amount of $1,000,00 to the “Cops for Kids with Cancer” in the name of the Florida Chapter was made by Immediate Past President Mike Carver. The motion received a second from Second Vice president Copeland and passed by unanimous vote.

  • Support for Jerry Senatore – Training Coordinator John Letterhos advised the board that former Training Coordinator Jerry Senatore had recently undergone cancer surgery and was in need of a bone marrow transplant. Training Coordinator Letterhos advised the board that Jerry would be required to stay in the Durham area for 90 days to receive this treatment and was in need of a place to live and financial support to pay for medical expenses in the $10,000.00 range.
    • Historian Guthrie advised the board he would contact Member George Hare to see if he could assist with finding a place for Jerry and would also check the area for possible places and would get back to Training Coordinator Letterhos as soon as possible.
    • President Williamson and the other board members agreed to do everything possible to raise the funds needed for this treatment to spare Jerry and his family this financial burden.
  • Section III Representative Joey Reynolds Board Support – Secretary/Treasurer Adams advised the board that Past President and Section III Representative Joey Reynolds has asked the board to consider assisting him with some of the expenses he will incur in his new position. The board requested more information from Representative Reynolds before considering this request.
  • Chapter Insurance Update – Secretary/Treasurer Adams advised the board the National Board would carry general liability insurance that will cover chapters during conferences, but any conference that wished to sponsor runs, pistol matches, or other high liability events at their conferences would be required to purchase supplemental insurance to cover these events.
  • Selection of a Chapter Training Coordinator – Secretary/Treasurer Adams spoke to the board about the creation of a training coordinator position on the Executive Board. In the past, chapter training has been left to the conference committee or FBI Training Coordinator to deal with. This has placed burdens on these people and has often time created conflicts in scheduling presenters. The board discussed developing this position as a non-voting board position such as the historian position, where the person could serve several years. The board feels like this position would create opportunities for better training.  
    • Secretary/Treasurer Adams advised Member Jeff Isenhour has expressed an interest in this position and has a great training background.
    • The board directed Secretary/Treasurer Adams to add this change to the proposed Chapter By-law revision so the general membership could vote on the proposal.
  • Selection of a Chapter Membership Coordinator - Secretary/Treasurer Adams spoke to the board about the creation of a membership coordinator position on the Executive Board. The board discussed developing this position as a non-voting board position such as the historian position, where the person could serve several years.
    • Second Vice President Copeland suggested allowing a current district representative to serve in this position.
    • Secretary/Treasurer Adams suggested District 9 Representative Jaymes Holden for the position.
    • The board agreed this position would be offered to the membership to get the names of members who would be interested in serving.
    • The board directed Secretary/Treasurer Adams to add this change to the proposed Chapter By-law revision so the general membership could vote on the proposal.
  • 2011 Summer Conference Location – First Vice president Ben Bailey advised the board that he was looking at the Sheraton Resort Hotel in Atlantic Beach, NC for the summer conference. First Vice president Bailey stressed the need to get started early on planning the conference so the chapter can lock-in prices.
    • Historian Guthrie advised he understood the Sheraton had some problems in years past with their facilities at this location. He advised he would do some checking and report back to First Vice president Bailey and the board.
  • Letter of Support for RISS – First Vice president Bailey advised the board that due to federal budget cuts, the 6 RISS (Regional Information Sharing Systems) groups are facing a grave situation and could face closing their operations. First Vice president Bailey asked the board for a letter of support for the RISS Program that would be sent to the Obama Administration asking for more funding.
    • The board agreed with the importance of these groups in law enforcement operations and President Williamson directed First Vice president Bailey to draft a letter of support that will be reviewed by the board at the March board meeting.
  • Realignment of District Representatives – President Williamson discussed the realignment of membership districts from 9 districts to 3.
    • Second Vice President Copeland will design a new district map that will be based on Federal Judicial Districts and will present the map at the March board meeting.

President Williamson asked the board if anyone had any further business they would like to discuss. In absence of any further business President Williamson asked for a motion to close the business meeting.

MOTION

A motion to close the meeting was made by First Vice President Bailey. The motion received a second from Second Vice President Copeland and passed by unanimous vote by the board.

The meeting adjourned at 6:00 pm.