Note: The FBI National Academy Associates, Inc. is a private nonprofit organization and is not a part of the Federal Bureau of Investigation or acting on behalf of the FBI.
FBI National Academy Associates
North Carolina Chapter
March 23, 2006
Executive Board Meeting Minutes, Wake Forrest, NC
Prepared by: Myron Guthrie, Chapter Historian
Present:
Steven Gillikin, Chapter President
Greg Harrington, First Vice President
Mike Carver, Second Vice President
Marshall Williamson, Second Vice President
Cindy Isenhour, Secretary/Treasurer
Myron Guthrie, Historian
Bob Schurmeier, Immediate Past President
Jerry Senatore, FBI Training Coordinator
Eric Copeland, District 1 Representative
Greg Seal, District 4 Representative
Bill Godley, District 8 Representative
President Gillikin called the meeting to order at 2:00 PM.
President Gillikin began the meeting by thanking everyone for attending and noted the attendance of District Representatives Eric Copeland, Greg Seel, and Bill Godley.
President Gillikin asked Secretary/Treasurer Isenhour to provide a review of the Chapter’s finances and Secretary/Treasurer Isenhour provided the Board with a 4th Quarter 2005 financial report and reviewed the report with the Board. The Chapter has a total account balance of $89,884.92.
Secretary/Treasurer Isenhour advised the Board there was $7,890.00 in the 2006 Summer Conference Savings Account. She reported this amount included vendor fees for two (2) vendors and conference registration fees for tow (2) delegates. She reported 2004 Summer Conference expenses totaled $22,138.00 and conference income totaled $22,222.00 which left the chapter making $84.00 from the conference.
Second Vice President Mike Carver advised the Board he had talked to a representative from the L3 Vision Company, who wanted to attend the conference. Secretary/Treasurer Isenhour discussed adding a Conference Sponsor page to the web site to list vendors who have paid conference fees. She advised she thought this might entice other vendors to attend.
Secretary/Treasurer Isenhour reported the Chapter has $10,336.34 in its checking account and $7,000.00 in the Edward Jones Account. She reported as a result of the raise in membership dues she has been able to pay national dues on time without having to worry about using reserve funds.
Second Vice President Carver asked Secretary/Treasurer Isenhour if she has seen any negative impact on membership numbers since dues were raised. Secretary/Treasurer Isenhour reported the Chapter has 362 paid members, which includes 223 active and 139 retired members. She reported this number is consistent with past years memberships.
Secretary/Treasurer Isenhour reported she has received one (1) letter from a member advising he was no longer interested in being a member of an organization that continuously raised membership dues. The Board discussed the letter and no one understood the member’s statement because this is the first time dues have been raised in several years. Secretary/Treasurer Isenhour advised the Board that she has also received a very nice letter from Mr. Neal Forney supporting the increase.
President Gillikin thanked Secretary/Treasurer Isenhour for all her hard work maintaining Chapter Finances.
President Gillikin asked Second Vice President Marshall Williamson to give the Board a summer conference update. Second Vice President Williamson reported in addition to the $7,450.00 in donations already deposited in the conference account, he was expecting a $2,000.00 check at any time.
Second Vice President Williamson reported he has received summer conference attendance confirmations from vendor representatives from Digital Audio, Segway, Eproach, Nextel, Liberty University, Point Blank, and George Weiss and Best Uniforms. He reported he was still waiting to hear from Eagle Bay Knives, Lawman’s, and Arrington. Secretary/Treasurer Isenhour advised one (1) of the vendor registrations and payments she has received came from Arrington.
Second Vice President Williamson reported he did not think Graphic Designs of South Carolina, who is the licensed National Academy Merchandise Distributor, was planning to attend the conference because the owner did not want to pay a vendor fee. Second Vice President Carver suggested trading door prizes for the vendor fee and the Board agreed. Second Vice President Williamson advised the Board that he would contact the owner and discuss this proposition. Second Vice President Carver suggested contacting the National Academy Office to identify other companies licensed to sell Academy Merchandise.
Other vendors were discussed by the Board and they include OSSI, Southern Public Safety Supply, BMW, Laser Shot, and Sig Arms. Attempts will be made to contact these companies.
Second Vice President Williamson advised the Board that he has reserved 15 rooms at the over-flow hotel (Golden Sands) for the Section III meeting attendees. He reported the Wilmington Police Department was going to sponsor the Winter Queen Dinner Cruse with a $2,000.00 donation.
Second Vice President Williamson showed the Board several items he put together as a proposed conference registration gift for delegates. These items include a 6-pack cooler, water bottle, cup hugger, t-shirt, and folding picnic blanket. Second Vice President Williamson advised the Board that these items could be purchased for $10.00 - $12.00 per set excluding the t-shirt. Second Vice President Williamson advised the Board that spouses would receive a t-shirt and water bottle in addition to this gift.
(Motion)
First Vice President Greg Harrington made a motion to accept Second Vice President Marshall Williamson’s recommendation of conference gifts and the motion received a second from Second Vice President Mike Carver. The Board voted and the motion carried.
Second Vice President Williamson advised the Board the conference t-shirt design was done. He reported the front of the shirt will have the NA Seal with the chapter name and a scene of Fort Fisher on the back that was painted by a local Wilmington Artist. Second Vice President Williamson advised the Chapter has paid a license fee for rights to use the picture, which also allows the Chapter to also sell color prints.
The Board discussed the number of t-shirts to order for the conference and when the order needed to be placed. The Board decided to only order adult sizes in grey and yellow colors. Second Vice President Carver suggested ordering the shirt six (6) weeks before the conference and Secretary/Treasurer Isenhour advised she should have a better idea of the number of attendees by then. Second Vice President Williamson advised if the Chapter ran out of shirts he did not think it would be a problem to get more printed quickly.
President Gillikin asked Second Vice President Carver to review conference training. Second Vice President Carver advised the Board he has a confirmation from the SBI’s Cyber Crime Unit and Judge Linda McGee from the NC Court of Appeals. Historian Guthrie discussed a contact he had made with Mr. Michael Dorn of Safe Havens, and the possibility of having a member of his company conduct training at the conference. Historian Guthrie will contact Mr. Dorn and see if they can present at the conference.
President Gillikin thanked everyone for their efforts in making the 2006 Summer Conference a success. He extended a special thanks to Second Vice President Williamson.
President Gillikin discussed the 2006 Youth Leadership Candidates and advised the Board he has received 3 applications. President Gillikin expressed a desire to conduct interviews on April 18th and asked District Representative Greg Seel if the Burlington Police Department would serve as host location for the interviews. President Gillikin asked Representative Seel if a NA Graduate from Burlington could also serve as an interviewer and Representative Seel advised his department would be glad to host the interviews and someone would gladly participate in the interview process.
President Gillikin advised the Board that Joey Reynolds is the only member who has expressed an interest in running for the District III Representative Position. President Gillikin asked Immediate Past President Schurmeier if the Board could vote to sponsor Joey or if the matter had to be brought before the membership for a vote. Immediate Past President Schurmeier advised that Chapter By-laws did not cover this issue.
President Gillikin made the decision to call for a vote to support Joey Reynolds, but stipulated that he wanted Immediate Past President Schurmeier to ask the members at tomorrow’s meeting if anyone else was interested. In no one else is interested then the motion would stand, but if another member is interested then the motion would be rescinded and the Board would reconsider their support option.
(Motion)
First Vice President Harrington made a motion that the North Carolina Chapter sponsor Member Joey Reynolds in his campaign to seek the office of District III representative and his motion received a second from Secretary/Treasurer Cindy Isenhour. The Board voted and the motion carried.
The Board discussed the amount of funds the Chapter was willing to provide and if a cap was needed. The Board decided to ask Joey to prepare a cost estimate for review and to monitor any expenses.
President Gillikin advised the Board that he had been contacted by a Board member from the Virginia Chapter, who expressed interest in joining our Chapter and the South Carolina Chapter to develop a tri-state summer conference. President Gillikin advised he was waiting until today’s meeting to discuss the issue before responding, and he had received a second email from the member. The Board discussed the site selection advantage three (3) states would offer, but also discussed the disadvantages a tri-state conference would bring including out-of-state travel restrictions preventing members from attending, extended travel distances, and three (3) to five (5) year conference rotations.
Immediate Past President Schurmeier advised the Board that he has talked to a representative from the Virginia Chapter about this issue in the past, but they were unable to work out the issues. President Gillikin advised he did not believe South Carolina was even interested in this concept and was not sure if they would be.
President Gillikin advised the Board that he and Secretary/Treasurer Isenhour were going to Quantico next Sunday to attend the Presidents and Secretary’s Meeting and he would discuss the issue with the Virginia Chapter’s President at that time.
The Board unanimously agreed the annual summer conference would remain in North Carolina, but it was agreed that our chapter would invite members from the Virginia and South Carolina Chapters to attend our future summer conferences.
President Gillikin discussed the Section III President/Secretary Meeting in June and advised the Board that our chapter would pay for the reception on Saturday night. He advised Sunday’s luncheon after the meeting would be paid out of meeting registration fees and any monies left over would go into our chapter’s general fund.
President Gillikin advised the Board that the 224th Session recently graduated and one (1) of the North Carolina Graduates was diagnosed with cancer while at the Academy. President Gillikin advised the Board that the graduate’s agency has established a benefit fund to assist his family, and thought it appropriate to ask the membership if they would support the Chapter making a donation to this fund.
(Note: The graduate’s name is being omitted from this record due to privacy issues and this record being posted on a public internet site.)
The Board recommended a donation in the amount of $1,000.00 and Second Vice President Carver suggested asking the members at tomorrow’s meeting to donate to this fund. Second Vice President Carver also suggested having a 50/50 raffle at the summer conference with the proceeds going to the graduate. The Board directed Secretary/Treasurer Isenhour to add this item to the agenda.
President Gillikin asked First Vice President Harrington to go over tomorrow’s conference agenda. First Vice President Harrington advised the Board that the agenda is as follows:
- Registration 8:00 – 8:45 AM
- Training 9:00 – 11:30 AM
- Lunch 11:30 AM – 12:00 PM
- Business Meeting 12:00 – 1:00 PM
- Training Coordinator Jerry Senatore addressed the Board and advised SAC Kevin Kendrick was retiring. Training Coordinator Senatore advised the Board that the Charlotte Office now has two (2) ASACs assigned to the office.
Training Coordinator Senatore advised the Board that the height and weight standard for candidates was still being strictly enforced and North Carolina will not send any candidate who is not within the range.
President Gillikin reminded the Board of the outstanding job Training Coordinator Senatore has done for the Chapter and thanked him.
President Gillikin asked Immediate Past President Schurmeier to remind the members of the Second Vice President election and the district representative election for the odd number districts that will be held at the summer conference.
The Board discussed the district representatives and their purpose, and discussed ways district representatives could assist in increasing member attendance at conferences and in getting nonmember graduates to join the Chapter. President Gillikin advised the Board he would ask the district representatives to meet with Second Vice President Williamson after tomorrow’s meeting to discuss options.
The Board decided that the Summer Board Meeting will be held at the conference hotel on Sunday from 1:00 – 2:00 PM before the conference began.
Second Vice President Williamson reminded the Board of the importance of early selection of the 2007 Summer Conference site and early planning. Second Vice President Carver advised the Board that he would address this issue at tomorrow’s meeting.
(Motion)
There was no other chapter business to discuss and President Gillikin asked for a motion to close the meeting. A motion to close the Board meeting was made by Second Vice President Mike Carver and received a second from First Vice President Greg Harrington. The Board voted and the motion was carried.
The meeting was adjourned at 2:24 PM.