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Note: The FBI National Academy Associates, Inc. is a private nonprofit organization and is not a part of the Federal Bureau of Investigation or acting on behalf of the FBI.

FBI National Academy Associates

North Carolina Chapter

March 26, 2009

Executive Board Meeting Minutes, Rocky Mount, NC

Prepared by: Myron Guthrie, Chapter Historian

Present:

          Mike Carver, Chapter President
          Marshall Williamson, First Vice President
          Ben Bailey, Second Vice President
          Third Vice President Eric Copeland
          Mike Adams, Secretary/Treasurer
          Myron Guthrie, Historian
          Cindy Isenhour, Immediate Past President
          John Letterhos, FBI Training Coordinator
          Joey Reynolds, Past President
          ASAC Ken Moore, FBI Charlotte
          Scotty Parker, District 1 Representative
          Jeff Isenhour, Member

President Mike Carver called the meeting to order at 2:10 pm and thanked everyone for attending the meeting.

President Carver presented the meeting minutes from the Pineville and Gastonia meetings and asked for a motion to accept the meeting minutes.

MOTION

A motion to accept the meeting minutes was made by First Vice President Williamson. The motion received a second from Immediate Past President Cindy Isenhour and passed by unanimous vote by the board.

President Carver asked Secretary/Treasurer Adams for a report on chapter finances. Secretary/Treasurer Adams reported the chapter currently has about 300 members. He reported the on-line dues payment option is working good and takes a lot of the work off state chapters.

Secretary/Treasurer Adams presented the board with written copies of quarterly account reports and reported copies would be made available for members to review at the general meeting.

President Carver asked for a motion to accept the financial reports provided by Secretary/Treasurer Adams.

MOTION

A motion to accept the financial reports was made by Second Vice President Bailey. The motion received a second from First Vice President Williamson and passed by unanimous vote by the board.

OLD BUSINESS

President Carver spoke to the board about by-law changes for board member duties to include the Neal Forney Award Committee. No action was taken on this subject and the issue was held open.

Second Vice President Bailey provided a committee report on data management for chapter information. Second Vice President Bailey advised the board that National is in the process of updating their system and he would continue to monitor the process. President Carver advised national is working on better ways to sort their data for state chapters.

President Carver discussed district representatives and the proposal made by Member Greg Seal. No action was taken on this issue.

Secretary/Treasurer Adams discussed Wacovia Bank and concerns about its financial future. Secretary/Treasurer Adams advised the board that concerns about the bank had leveled off and the chapter would leave all accounts in place for now.

President Carver discussed Rhonda Stiles and her contributions to the National Organization. President Carver advised he was unable to get an answer from anyone about any plans for a going away celebration.

NEW BUSINESS

President Carver discussed the issue of executive board member duties and the restructuring of duties. Immediate Past President Isenhour advised the board that other chapters have delegated more duties from the secretary/treasurer to other board members.

President Carver discussed how finding quality training for conferences has become more challenging and suggested our chapter consider adding a training coordinator position to the executive board or add this responsibility to an existing position.

Member Jeff Isenhour volunteered his assistance with this matter and Immediate Past President Isenhour suggested developing a theme for conferences that would give an idea of the type of training to look for. Historian Guthrie suggested using the resources of area community colleges and Secretary/Treasurer Adams suggested the chapter use existing monies in the chapter account to pay for training.

President Carver asked for a motion to earmark funds in the amount of a $2,000.00 maximum to be used to pay for speakers and travel expenses for the 2009 Fall Training Conference.

MOTION

Secretary/Treasurer Adams made a motion to earmark funds in the amount of a $2,000.00 maximum. The motion received a second from Second Vice President Bailey and passed by unanimous vote by the board.

First Vice President Williamson advised the board that he has a list of organizations and names of area speakers who are experts for training. First Vice President Williamson would provide this information to the board.

President Carver advised the board that a future meeting would be needed to discuss executive board duties and their changes.

President Carver asked for a motion to set a time frame of by the fall meeting, the executive board will develop and present a proposed by-law change of board member duties.

MOTION

Immediate Past President Isenhour made a motion to set a time frame of by the fall meeting, the executive board will develop and present a proposed by-law change of board member duties. The motion received a second from Third Vice President Copeland and passed by unanimous vote by the board.

President Carver advised the board he would contact Secretary/Treasurer Adams to schedule a time frame for a conference call to board members to discuss the issue by the last week in May 2009.

President Carver discussed the 2013 National Conference and reported the site location is between Florida and Tennessee,

Secretary/Treasurer Adams advised the board that the Mountain Lodge in Flat Rock has been selected as the Fall 2009 Conference Hotel.

Past President Joey Reynolds gave the board an election update. He reported the Kentucky and Virginia Chapters may have a candidate for the election, but this is not certain at this point.

Secretary/Treasurer Adams discussed the following topics:

  • Life insurance vs. adversarial death insurance for chapter members. The board agreed to stay with a general consequences policy in the amount of $1,200.00 in lieu of a life insurance policy.
  • Strict adherence to the height and weight requirements has created a lot of slots in the academy.
  • Membership Cards next year will carry the 75th anniversary theme. Members will get a membership card and a 75th anniversary sticker when they pay their dues.
  • Chapters can now submit up to two applicants for the Youth Leadership Program when there is room. Applicants need to be the same sex due to room arrangements.
  • Youth Leadership candidates should include more NA Graduate kids who meet the age and grade requirements.
  • Youth Leadership Counselors will now have term limits.
  • The 75th Anniversary Commemorative Book is currently being developed. Member can submit bios for the book at no charge.
  • The new National Web Site will be launched soon.
  • The National Board is looking for chapter members to serve on committees. Committee business will be conducted via teleconference.
  • Secretary/Treasurer Adams asked the board to consider providing monetary support for the Kentucky National Conference.

MOTION

President Carver asked for a motion to provide monetary support to the Kentucky National Conference. No board member made the motion and the motion request died.

President Carver provided information from the LEAP Meeting he attended to include:

  • A proposed $2.00 increase in court fees to fund new Training and Standards Staffing.
  • An upgrade for tracking sales of ephedrine to stop smurfing.
  • A new crime prevention program called Badges for Baseball.
  • The 25 year law enforcement retirement to include a social security age option.
  • DCI now providing DOC information when queries are made.
  • Conference of District Attorney wanting to succeed from AOC so they can get more funding.
  • Current legislative bills of interest and the board’s decision to support or not support these bills.
  • Changes in the “Good Faith Exception.
  • Changes in the concealed weapons law to allow district attorneys and assistant district attorneys to carry concealed weapons.
  • New rules for video/voice interviews.
  • CJLEADS working with SAS to consolidate all criminal justice information databases into one database.
  • The purchase of vehicle through LESS.
  • A Change in certification lengths through Criminal Justice Standards and Testing.

Training Coordinator John Letterhos introduced himself to members and advised the board that new SAC Owen Harris would be starting his duties in Charlotte very soon. Training Coordinator Letterhos suggested the board schedule a “meet and greet” session to meet SAC Owens and President Carver and ASAC Moore agreed to work together to schedule a date.

Training Coordinator Letterhos gave the board a briefing on the upcoming academy sessions and advised some members from Quantico may attend future chapter meetings. Training Coordinator Letterhos advised the board that the FBI NA Virtual Webpage has been changed to include height and weight standards. In order for a candidate to register for the academy, they now have to meet the standards.

President Carver asked the board if anyone had any further business they would like to discuss. Secretary/Treasurer Adams had Scotty Parker come forward and presented him with a plaque and pen holder in appreciation for his hard work and dedication in planning the spring conference.

In absence of any further business President Carver asked for a motion to close the business meeting.

MOTION

A motion to close the meeting was made by Immediate Past President Cindy Isenhour. The motion received a second from First Vice President Williamson and passed by unanimous vote by the board.

The meeting adjourned at 5:07 pm.