Newsletter_banner_2_50_

Note: The FBI National Academy Associates, Inc. is a private nonprofit organization and is not a part of the Federal Bureau of Investigation or acting on behalf of the FBI.

FBI National Academy Associates

North Carolina Chapter

November 11, 2007

Executive Board Meeting Minutes, Morganton, NC

Prepared by: Myron Guthrie, Chapter Historian 

Present:

          Greg Harrington, President
          Mike Carver, First Vice President
          Marshall Williamson, Second Vice President
          Ben Bailey, Second Vice President
          Mike Adams, Secretary/Treasurer Elect
          Myron Guthrie, Historian
          Steve Gillikin, Immediate Past President
          Jerry Senatore, FBI Training Coordinator
          Tom Deighton, District 5 Representative
          Eddie VunCannon, District 7 Representative
          Bill Godley, District 8 Representative
          James Buie, District 9 Representative
          Joey Reynolds, Past President

President Harrington called the meeting to order at 1:10 PM.

President Harrington advised the board that Secretary/Treasurer Cindy Isenhour would not be attending the board meeting due to her father-in-law passing away. He advised the chapter would send flowers for his funeral.

Second Vice President Marshall Williamson gave the board a final expense report for the 2007 Summer Conference and reported the chapter made a little over $6,000.00 after all expenses were paid. President Harrington thanked Second Vice President Williamson for all his hard work in making the conference a success.

Past President Joy Reynolds gave the board a report on his campaign for the Section III Representative Seat. Past President Reynolds reported he recently attended a meeting in Florida and passed out brochures to their delegates, and the Florida Chapter has offered him their support.

Past President Reynolds reported the election for Section III Representative would be held at the National Conference in Louisville, Kentucky and wanted to urge as many delegates from North Carolina to attend the conference. Past President Reynolds asked the board if a web link could be added from the chapter page to his election web page and Historian Guthrie reported it would be no problem to do this.

Past President Reynolds gave the board a report of his election expenses and advised the board his expenses were being funded with 1/3 being paid by the City of Lenior, 1/3 paid by the Lenior Police Department, and 1/3 paid by the North Carolina Chapter. He estimated his total election expense to be approximately $3,000.00.

Motion

President Harrington asked for a motion to pledge $1,000.00 on an “as needed” basis to Past President Reynolds’ campaign. A motion was made by Immediate Past President Steve Gillikin and received a second from Second Vice President Marshall Williamson. The motion passed with a unanimous vote.

President Harrington discussed the Forney Award that was approved at the Rock Mount Conference and asked Immediate Past President Gillikin to select a committee that would develop guidelines for this award. The committee will be made up of 2 members in addition to Immediate Past President Gillikin.

First Vice President Mike Carver discussed the Chapter Scholarship Program and scholarship amounts that would be awarded.  First Vice President Carver presented criteria he developed that addressed eligibility, scholarship details, program timeline, and a point system.

The board members discussed the issue and reviewed the information, and made the following additional recommendations:

    • Scholarships would be awarded in the amount of $1.000.00 each.
    • The chapter would award at least one, but not more than two annual scholarships with the number being determined by the scholarship fund’s performance. 
    • Scholarship funds would be paid directly to the recipient’s school.
    • Recipients can re-apply each year for scholarship consideration.

President Harrington advised a by-law change would have to be made to include the scholarship program and Historian Guthrie volunteered to make the necessary by-law change and develop an application process that included the discussed recommendations and criteria developed by First Vice President Carver.

Motion

President Harrington asked for a motion to accept the scholarship criteria and modify the chapter by-laws to add a scholarship program that would award at least one and no more than two annual $1,000.00 scholarships, with the number awarded being based on the scholarship fund’s performance.  A motion was made by Second Vice President Ben Bailey and received a second from First Vice President Mike Carver.  The motion passed with a unanimous vote.

First Vice President Carver discussed the Florida Chapter’s Conference and their relationship with conference vendors. He reported he has learned that Florida’s Annual Conference is funded almost solely by vendor fees, and they consistently have a large number of members in attendance.

First Vice President Carver reported the Florida Chapter has one person that deals exclusively with vendors and this allows this person to build a mutual and trusting relationship with the vendors. Past President Reynolds discussed the idea of state chapters building strategic partnerships with vendors much like the partnerships developed by the National Association.

The board discussed the current vendor fee schedule in comparison to the fees other organizations charge, and after the discussion agreed to reduce the current vendor fee of $750.00 for a 10’X10’ space to $650.00.

Motion:

President Harrington asked for a motion to reduce the current vendor fee of $750.00 for a 10’X10’ space to $650.00. A motion was made by First Vice President Mike Carver and received a second from Second Vice President Marshall Williamson.  The motion passed with a unanimous vote.

First Vice President Carver gave the board an update on the upcoming 2008 Summer Conference. He reported the conference dates will be June 15 – 18, 2008 and the conference site will be the Ramada Inn in Kill Devil Hills, with room rates from $150 – $180.00.

First Vice President Carver reported he was working with other area graduates to arrange activities and was hosting a planning meeting with the graduates on November 14th.

Second Vice President Bailey addressed the board on the issue of chapter support for the Charlotte FBI Office and our chapter’s support of their training endeavors. Second Vice President Bailey reiterated to Training Coordinator Senatore the chapter’s desire to support any project the Charlotte Office sanctions such as the recent Command College. Second Vice President Bailey thanked Training Coordinator Senatore for the way the FBI has supported the North Carolina Chapter, and pledged unconditional support to the FBI in return.

Secretary/Treasurer Elect Mike Adams requested the board’s approval to attend an IRS Training Class that addresses tax laws for nonprofit organizations. He explained this class will assist him with the management of chapter finances. Secretary/Treasurer Adams advised the registration fee for the class is $45.00.

Motion

President Harrington asked for a motion for the chapter to endorse Secretary/Treasurer Elect Mike Adams’ attendance to the IRS Training Class and pay his $45.00 registration fee. A motion was made by Second Vice President Ben Bailey and received a second from Immediate Past President Steve Gillikin. The motion passed with a unanimous vote.

District 9 Representative James Buie asked the board if there was a list of members that was broken down by district. Second Vice President Williamson advised he had a list that was compiled by District 1 Representative Eric Copeland and would email a copy to him.

The board discussed the new on-line dues payment option that is scheduled to come on line in 2008, and the revamping of the National Web Page. Historian Guthrie advised the board that information about this new option would be added to the chapter’s web page then the information becomes available.

President Harrington asked members if anyone had any further business to discuss and in absence of any further business asked for a motion to close the meeting.

Motion

Secretary/Treasurer Elect Mike Adams made a motion to close the chapter business meeting and received a second from Second Vice President Marshall Williamson. The motion passed with a unanimous vote.

The meeting adjourned at 3:45 PM.