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Note: The FBI National Academy Associates, Inc. is a private nonprofit organization and is not a part of the Federal Bureau of Investigation or acting on behalf of the FBI.

FBI National Academy Associates

North Carolina Chapter

October 22, 2009

Executive Board Meeting Minutes, Flat Rock, NC

Prepared by: Myron Guthrie, Chapter Historian

Present:

          Mike Carver, Chapter President
          Marshall Williamson, First Vice President
          Ben Bailey, Second Vice President
          Third Vice President Eric Copeland
          Mike Adams, Secretary/Treasurer
          Myron Guthrie, Historian
          John Letterhos, FBI Training Coordinator
          Joey Reynolds, Past President
          Scotty Parker, District 1 Representative

President Mike Carver called the meeting to order at 3:02 pm and thanked everyone for attending the meeting.

President Carver recognized Past President and Section III Representative Elect Joey Reynolds and congratulated him on his winning the election for Section III Representative at the 2009 National Conference in Kentucky.

Past President Reynolds gave the board a report on his recent election and thanked the board for their support and recognized the other Section III Chapters for their support. Past President Reynolds made special recognition of the Florida Chapter, whose support was paramount to his election. Past President Reynolds asked President Carver and the board to consider a special recognition for the Florida Chapter.

Past President Reynolds introduced a special guest to the board. The guest was Mike Burrows from Lodus DNA, who is interested in a corporate sponsorship for the chapter. Mr. Burrows gave the board an overview of his company and thanked the board for allowing him the opportunity to do so. After Mr. Burrows left the meeting, the board discussed corporate sponsorships and vendors for future conferences.   

President Carver presented the meeting minutes from the Rocky Mount Board Meeting and asked for a motion to accept the meeting minutes.

MOTION

A motion to accept the meeting minutes was made by Third Vice President Eric Copeland. The motion received a second from Second Vice Past Ben Bailey and passed by unanimous vote by the board.

President Carver asked Secretary/Treasurer Adams for a report on chapter finances. At the conclusion of the report President Carver asked for a motion to accept the financial reports provided by Secretary/Treasurer Adams.

MOTION

A motion to accept the financial reports was made by Secretary/Treasurer Adams. The motion received a second from First Vice President Marshall Williamson and passed by unanimous vote by the board.

OLD BUSINESS

No old business was discussed.

NEW BUSINESS

  • Bylaw Amendments – The board discussed adding a Training Coordinator position to the Executive Board. 
    • Secretary Treasurer Adams discussed qualifications for this position.
    • Second Vice President Ben Bailey discussed having a level of accountability in this position.
    • Third Vice President Copeland suggested letting the District Representatives fill the responsibilities of this position.
    • The board discussed the difficulties in getting the District Representatives to attend meetings. The board discussed the possibility of narrowing the state to three (3) districts using the Federal Judicial District Map to split the state. The board decided to meet at a later date to further discuss this issue.
    • Secretary/Treasurer Adams suggested the board make changes to the district representative position and develop a Strategic Partnership Plan before the Chapter Bylaws changes are made.
  • Chapter Constitution Amendments – The board discussed a review of the Chapter’s Constitution to make any revisions that might be necessary. Members were directed to send any proposed changes to Secretary/Treasurer Adams.
  • District Representatives – The election will be held for open District Representatives, but the number of representatives will be reduced once changes are approved by the membership.
  • Third Vice President Election – Wayne Moore has withdrawn from the election and will run for the District 1 Representative position.
  • 2010 Summer Conference – Fist Vice President Williamson gave the board a conference update to include:
    • Room rate is $168.00
    • There will be 14 or more vendors
    • Plans are being made for the family night and other activities
    • The chapter will raffle a spa
  • 2010 Spring Conference – Need to solicit hosting members.
  • 2010 Fall Conference – Need to solicit hosting members.
  • FBI NAA Insurance Update – Secretary/Treasurer Adams advised the board that the National Board will now require chapters who hold pistol competitions at conferences to pay $1,200.00 for liability insurance expenses. The National Board will carry $80,000.00 of liability insurance for all state chapters.
  • FBINAA Director Search – Past President Reynolds advised the board that 12 people have applied for the director position and the National Board is currently in the process of selecting a director.
  • 2010 NC Chapter Gift Ideas – Secretary/Treasurer Adams advised the board that based on the chapter’s sound financial position, this would be a good year to provide a gift to chapter members who renew their memberships.
    • President Carver suggested giving members a nice chapter shirt as a gift like the shirts given to national conference attendees.
    • Secretary/Treasurer Adams will check with the 511 Company to get a price and see if they can ship shirts directly to members.
    • The board decided to limit the price per shirt to $30.00 per shirt. 
  • Secretary/Treasurer Adams gave the board an update of the 2010 National Conference and the Section III Meeting. Secretary/Treasurer Adams discussed the 75th Anniversary Commemorative Book, the launching of the NA Website, and he reviewed the Section III Meeting Minutes and provided a copy to the board.

OTHER BUSINESS:

Training Coordinator John Letterhos advised the board that the new Special Agent in Charge of North Carolina Owen Harris would be in attendance tomorrow and would be introduced to the members.

The board agreed to meet again before the Spring Conference to discuss and finalize the by-law changes.      

President Carver asked the board if anyone had any further business they would like to discuss. In absence of any further business President Carver asked for a motion to close the business meeting.

MOTION

A motion to close the meeting was made by First Vice President Williamson. The motion received a second from Second Vice President Bailey and passed by unanimous vote by the board.

The meeting adjourned at 5:15 pm.