FBI National Academy Associates

North Carolina Chapter

March 13, 2008

Executive Board Meeting Minutes, Cary, NC

Prepared by: Myron Guthrie, Chapter Historian 

Present:

            Cindy Isenhour, President
            Marshall Williamson, Second Vice President
            Ben Bailey, Second Vice President
            Mike Adams, Secretary/Treasurer Elect
            Myron Guthrie, Historian
            Greg Harrington, Immediate Past President
            Nate Gray, FBI SAC
            Tom Deighton, District 5 Representative
            Bill Godley, District 8 Representative
            James Buie, District 9 Representative
            Joey Reynolds, Past President
            Chris Hoina, Member
            Robert Merchant, Member
            Jaymes Holden, Member
            Jeff Isenhour, Member

President Isenhour called the meeting to order at 2:40 PM.

President Isenhour thanked everyone for coming and introduced Charlotte Office SAC Nate Gray and Past President Joey Reynolds, who is running for the Section III Representative position in 2009.

Motion

President Isenhour asked the board for a motion to approve the minutes from the November 1, 2007 Executive Board Meeting in Morganton. Second Vice President Marshall Williamson made a motion to accept the meeting minutes and received a second from Immediate Past President Greg Harrington. The motion passed with a unanimous vote.

President Isenhour asked Secretary/Treasurer Mike Adams to give a report of the chapter’s finances. Secretary/Treasurer Adams reported the chapter currently has $127,567.00 in its accounts and the chapter is in great financial shape. Secretary/Treasurer Adams provided printed copies of financial transactions for this period to the board members that detailed all financial activities.

Motion

President Isenhour asked for a motion to accept the financial report. Second Vice President Ben Bailey made a motion to accept the financial report and received a second from District 9 Representative James Buie. The motion passed with a unanimous vote.

President Isenhour gave the board an update of information she has received about national board changes and issues the national board is discussing to include:

National sponsors

  • New web page updates that will only be available to members
  • Reinstatement fees for expired members
  • A line of duty death benefit of $5,000
  • Taser International’s line of duty death benefit
  • The 100th annaversary of the FBI (SAC Gray discussed the 100th Anniversary Celebration and of the FBI and advised the beard the bureau is currently making plans for this celebration)
  • The number of members joining state chapters
  • Making the Associate Magazine more educational
  • Session size being reduced back to 250 attendees
  • North Carolina’s being able to maintain 7 slots per session thanks to the efforts of SAC Gray and Training Coordinator Senatore

President Isenhour advised the board that the next Section III Meeting will be held in Alabama in the September/October time frame.

President Isenhour discussed the National Board’s desire to move towards national collection of dues for all state chapters. Jeff Isenhour inquired as to how state chapters will be reimbursed their portion of dues payments that are made using the new on-line payment option.

Secretary/Treasurer Adams advised the National Board will make payments to chapters on a schedule. This will delay the chapters getting their portion of the dues payments, but is something we will have to work with.

Past President Reynolds advised he thought smaller departments might find it a challenge to pay dues on-line and Jeff Isenhour asked how states would know how much money they have in their accounts. Secretary/Treasurer Adams advised the board that he could go on-line at any time to see how many members had paid their dues on-line and how much of the payment would be paid to the chapter. District 8 Representative Godley advised some departments will only pay using paper and this could create a problem.

President Isenhour advised the board that Milwaukee and Louisville now has on-line registration available for their conferences. Past President Reynolds advised he has not heard from anyone else who plans to run for the Section III Representative seat in 2009. He advised the 2010 conference will be held in Boston.

President Isenhour advised the board a host is needed for the Fall 2008 Training Conference. The board discussed the need for conference guidelines and expense limits that will give host members an idea of how to plan future training conferences. President Isenhour appointed Second Vice President Bailey and Past President Reynolds to work with First Vice President Carver to develop guidelines that can be posted to the chapter’s web page.

Chief Robert Merchant advised the board that the Pineville Police Department would be glad to host the Fall 2008 Training Conference in Pineville. Jeff Isenhour suggested to Chief Merchant that district representative be utilized with conference planning.

President Isenhour discussed district representatives and the possibility of them hosting local events in their districts. District 8 Representative Godley advised the board that this would work good in some areas, but would be difficult in other areas that were larger. District 9 Representative James Buie advised the board he is using a list of graduates to create a contact list of members in his district.

President Isenhour asked for a summer conference update. District 8 Representative Godley advised he had talked to Ralph Strickland and Ralph has agreed to do a legal update presentation, but asks that he be reimbursed for mileage and room expenses. Representative Godley advised the board the Lions Club will do the family night dinner for $12.00 per person and will need a head count for the meal. He also advised he and other organizers are still working on other activities.

Secretary/Treasurer Adams advised the board he has currently received 3 applications for the Youth Leadership Program and the committee will be working on selecting a candidate for this program.

Old Business

The board discussed the chapter scholarship program and agreed to put the by-law change on the agenda for tomorrows meeting. If the revision is approved by the members, the first scholarship will be granted in June 2008.

New Business

The board discussed Past President Joey Reynold’s candidacy for the Section III Representative position in 2009 and agreed to add a page to the chapter’s web page providing a biography and information about his candidacy.

Secretary/Treasurer Mike Adams talked to the board about the purchase of new challenge coins and lapel pens for the chapter. He advised he has solicited estimates for the items and has found a vendor that has given him a good price. The board agreed that since the chapter is in sound financial shape, now would be a good time to make this type of purchase.

Motion

President Isenhour asked for a motion to make the purchase of the challenge coins and lapel pens. Member Jeff Isenhour made a motion for the chapter to purchase 1000 challenge coins and lapel pens and received a second from Second Vice President Marshall Williamson. The motion passed with a unanimous vote.

Second Vice President Ben Bailey advised the board that he has been contacted by the organizers of the Milwaukee Conference who reported they are experiencing financial difficulties and wanted assistance in recruiting corporate sponsors. The board directed Second Vice President Bailey to assist in any way he could.

Past President Joey Reynolds gave the board an update on his election and the expenses he has incurred to date.

President Isenhour advised the board that she has recently been made aware of a member who has been fired from his position for fraud, and asked the board for guidance in the matter. Immediate Past President Harrington suggested the board look to the chapter by-laws for guidance and after a review of the by-laws the board agreed to terminate the member’s membership in the chapter.

Motion

President Isenhour asked for a motion to terminate the fired member’s membership. Immediate Past President Greg Harrington made the motion and received a second from Second Vice President Marshall Williamson. The motion passed with a unanimous vote.

President Isenhour asked Cary Police Lieutenant Chris Hoina to give the board an update on the Spring 2008 Conference. Lt. Hoina advised the board of the following:

  • There will be a recognition of guest speakers
  • Vendors will be put in the rear of the ballroom
  • Vendors who pay a vendor’s fee will eat at the banquet
  • Only members will be eligible to win the Umstead Hotel door prize
  • Anyone will be eligible to win other door prizes
  • The survey for Governor’s Highway Safety will have to be completed to satisfy the grant requirements

Lt. Hoina advised the board he was still working to the agenda, but would have it completed in the morning.

President Isenhour asked the board members if anyone had any further business to discuss and in the absence of further business asked for a motion to closed the business meeting.

Motion

Second Vice President Marshall Williamson made a motion to close the chapter business meeting and received a second from Secretary/Treasurer Mike Adams. The motion passed with a unanimous vote.

The meeting adjourned at 4:00 PM.