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FBI National Academy Associates
North Carolina Chapter
March 22, 2007
Executive Board Meeting Minutes, Rocky Mount, NC
Prepared by: Myron Guthrie, Chapter Historian
Present:
Greg Harrington, President
Mike Carver, First Vice President
Marshall Williamson, Second Vice President
Ben Bailey, Third Vice President
Cindy Isenhour, Secretary/Treasurer
Myron Guthrie, Historian
Steven Gillikin, Immediate Past President
Jerry Senatore, FBI Training Coordinator
Joey Reynolds, Past President
Jeff Isenhour, Member
President Harrington called the meeting to order at 2:30 PM.
Motion:
A motion was made by Past President Gillikin to accept the meeting minutes for the Executive Board Meeting in Pine Hurst on February 6, 2007 and received a second from President Harrington. The motion passed with a unanimous vote by the board.
President Harrington asked Third Vice President Williamson for a summer conference update.
Second Vice President Williamson advised the board that approximately $5,000 has been raised in donations and he has talked to 10 vendors who advised they were coming to the conference and a few had already paid their conference fee. Second Vice President Williamson spoke to the board about our current conference vendor fee and reported the fee we charge is lower than other law enforcement organizations and we may want to look at increasing the fee for future conferences.
Second Vice President Williamson advised the board the room rate for board members who come down on Saturday to set up for the conference would be $159.00 and this rate will he honored for all delegates through Thursday. He reported the banquet price has been set at $32.95 per person plus fees, the president’s reception is $26.95 per person, and the boat dinner will run $15.50 per person. Second Vice President Williamson reported he is still working on transportation for the boat trip.
Second Vice President Williamson reported he is working on children activities and has looked into beach activities to include surfing lessons, the public aquarium, and a battleship tour.
Second Vice President Williamson advised the board that the resort will provide a hospitality room at no charge. Secretary/Treasurer Isenhour discussed conference registration rates and discussed going up to $150. The board discussed the issue of delegates bringing a large number of family members who were not immediate family or minor children, who were not paying for meals and other conference activities. After discussing the matter the board set conference fees as follows:
Motion
A motion to accept the conference fees as stated was made by First Vice President Carver and received a second from Second Vice President Williamson. The board voted and the motion passed.
Secretary/Treasurer Isenhour passed around a copy of the conference itinerary and Second Vice President Williamson advised the board Cape Fear Community College has agreed to issue certificates for this year’s training.
Second Vice President Williamson advised the board conference gifts include a canvas bag, beach towel, and thermos and would run $17-$18. He advised conference T-shirts would have a beach scene and would come in two (2) colors, and he is working on a band for entertainment after the banquet. The board discussed getting a DJ for the boat trip, but this issue was tabled for the time being.
President Harrington addressed the issue of vendor fees for future conferences and Third Vice President Bailey suggested raising the fee from $500.00 for a 10’X10’ space to $750, and Immediate Past President Gillikin expressed concern that the price was too high.
Motion
Third Vice President Bailey made a motion to raise conference vendor fees to $750.00 for a 10’X10’ space and his motion received a second from Second Vice President Williamson. The board voted and the motion passed.
Second Vice President Williamson discussed the issue of the company Design Labs, who is a recognized and approved National Academy vendor. The board discussed the issue of trade-mark violations, but recognized the fact that this company attends the summer conference each year to sell National Academy items for profit and pays no vendor fee or supports the chapter in any way. The board decided this company would have to pay a vendor fee to sell their items or the board would start selling academy items through the National Academy Association on a consignment basis.
First Vice President Carver discussed the 2008 Summer Conference and advised the board he has been contacted by Hilton Gardens Resort about hosting the summer conference. First Vice President Carver advised the board that all rooms at the hotel are ocean front and the hotel is owned by the same people who own the Ramada Inn. He advised he will price both hotels and report his findings to the board at a later date.
First Vice President Carver advised the board he had already been asked by the High Cotton Bar-B-Que Restaurant to host the president’s reception and advised the Wright Brother’s Memorial has two (2) big hangers that can be used to host a function. First Vice President Carver also discussed a firearms competition in lieu of a fun run.
Training Coordinator Jerry Senatore advised the board that North Carolina now receives seven (7) slots per academy session. He advised the board he has Dr. Jarvis from the academy coming to present at the 2006 Summer Conference and is working on other presenters and topics to include Special Olympics, retired member information, and leadership training. Immediate Past President Gillikin advised that Greg Rogers from SR&S Legal Advisors wants to do something on personnel law at the conference.
Training Coordinator Senatore advised the board he has scheduled Executive Assistant FBI Director Kerry Haynes to be the keynote speaker at the summer conference banquet.
Past President Joey Reynolds addressed the board on the issue of the chapter doing an annual heroic award to recognize an exceptional officer in the state. The board discussed what to call this award and all agreed it only fitting to name the award after the chapter’s oldest and most distinguished member, Mr. Neal Forney. Immediate Past President Gillikin advised the board he would take on responsibility for this award process and the board agreed to bring a motion before the general membership at tomorrows meeting to establish this award program.
First Vice President Carver gave the board an update on the chapter scholarship program. He advised the board that the chapter had the option of sponsoring one (1) $1,000 or three (3) $500 scholarships each year . Immediate Past President Gillikin suggested providing a $1,000 scholarship to members and a $500 scholarship to youth leadership candidates who apply. The board decided to bring the issue before the general membership at tomorrow’s business meeting.
First Vice President Carver advised the board that the members of the 2001 Conference Committee wanted some of the money in the conference account to go to chapter training. He advised Sheriff Pendergrass suggested partnering with other organizations to pay for training. The board discussed the issue but took no action.
Secretary/Treasurer Isenhour reviewed the Chapter’s finances and provided board members with copies of financial reports detailing account activity.
Motion
First Vice President Carver made a motion to accept the financial reports that received a second from Second Vice President Williamson. The board voted and the motion passed.
President Harrington advised the board that three (3) candidates have been submitted for this year’s Youth Leadership Program. He advised selection committee members would meet on April 19th to make their selection.
The board discussed upcoming elections that will be held during the summer conference to include a secretary/treasurer and several district representatives.
President Harrington asked if anyone had any further business to discuss and in absence of anything further asked for a motion to close the business meeting.
Motion
A motion was made by First Vice President Carver to close the executive board meeting and received a second from Second Vice President Williamson. The board voted and the motion passed.
The meeting was adjourned at 4:30 PM
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