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FBI National Academy Associates
North Carolina Chapter
October 19, 2006
Executive Board Meeting Minutes, Charlotte, NC
Prepared by: Myron Guthrie, Chapter Historian
Steven Gillikin, Chapter President
Greg Harrington, First Vice President
Mike Carver, Second Vice President
Marshall Williamson, Third Vice President
Cindy Isenhour, Secretary/Treasurer
Myron Guthrie, Historian
Bob Schurmeier, Immediate Past President
Jerry Senatore, FBI Training Coordinator
Ben Bailey, Third Vice President Elect
Joey Reynolds, Past President
Eric Copeland, District 1 Representative
Joe Bartlett, District 2 Representative
Mike Adams, Charlotte-Mecklenburg PD
President Gillikin called the meeting to order at 2:00 PM.
President Gillikin asked the board members if they had any reports they wished to present and Third Vice President Williamson gave the board an update on the 2007 Summer Conference arrangements.
Third Vice President Williamson reported the 2007 Summer Conference is scheduled to run from June 17, 2007 – June 19, 2007 and the Pinehurst Hotel in Pine Hurst, NC has been chosen as the conference site. Third Vice President Williamson reported room prices are $160.00 for single and $180.00 for double occupancy.
Third Vice President Williamson advised the board he was looking into family activities that included a zoo trip, golf packages, and a pottery shopping trip. He reported he has looked into using Pine Hurst Lake as a location for one of the family events, but the use fee is $600.00 and he would also look at alternate locations. President Gillikin suggested that Third Vice President Williamson contact retired Chief of Police Gerald Galloway and ask for his assistance with any issues he may have.
Third Vice President Williamson advised the board he has already received donations from Dr. Crane, Sheriff Causey, Donnie McCommas, and Bolino’s. He recommended that the board asking each member to try and raise a $100.00 donation to go towards conference expenses.
Third Vice President Williamson advised the board several vendors from last year’s conference want to come back this year. He reported the vendors include Segway, Liberty University, Gaston Police Supply, Verizon, Star Witness, and 1 Stop Cop Shop. Third Vice President Williamson advised his plan calls for each vendor to pay $500.00 per booth and $250.00 for each additional representative attending the conference. Second Vice President Carver advised the board he has been contacted by Chris Newton from L3 Communications, who reported his company is modifying their conference attendance policy to reach more local conferences, and he was interested in coming to our summer conference.
The board discussed the issue of a vendor having multiple representatives at the conference and the added expenses their attendance adds when the chapter is charged for food and other attendance fees charged by the hotel. After discussing the issue the board decided each vendor would get one paid conference admission that would be included in the vendor fee and each additional representative would be charged the same single or family registration fee paid by delegates who attend the conference.
Third Vice President Williamson advised board members needed to go to Pinehurst sometime in January or February and meet with hotel representatives to finalize the conference plan. President Gillikin asked Third Vice President Williamson to contact the hotel representative and find out when they want the conference contract signed.
President Gillikin addressed the board on the issue of the lack of adequate facilities in coastal areas for conferences. The board members discussed issues pertaining to moving the summer conference from the coast to an in-land location and Past President Reynolds commented this year’s summer conference in Pinehurst would be a good test of this practice.
Third Vice President Elect Ben Bailey advised the board that he was a participant in planning the 2001 National Conference in Charlotte, and the reason this conference was so successful was a three year advance booking of the conference hotel. He advised most hotels like advance bookings and the prices are usually better. Mike Adams discussed difficulties in planning a conference when you don’t have a number of attendees when the plan is made. Past President Reynolds reiterated by saying advance pre-pays are a problem.
Secretary/Treasurer Isenhour suggest the board survey the general membership and get their input on the issue. The board discussed this idea and decided to include a survey in the upcoming chapter newsletter asking members for their preferences with regards to upcoming conferences.
Secretary/Treasurer Isenhour gave the board a report on the chapter’s finances. Secretary/Treasurer Isenhour advised the board that the chapter made a little over $5,000.00 profit from the 2006 Summer Conference and this is the first time since she has been on the board that the chapter has made this kind of money from a conference. President Gillikin praised Third Vice President Williamson for his hard work in planning the conference and asked the board to give Third Vice President Williamson a round of applause which they did.
The board discussed the use of the conference profits and Second Vice President Carver suggest theses funds be placed in a conference seed account and be used in financing upcoming conferences. President Gillikin agreed and Secretary/Treasurer Isenhour advised the board she could open a savings account and deposit the funds in this account. Secretary/Treasurer Isenhour suggested to the board that a budget be set up and used in planning future conferences. Third Vice President Williamson suggested this account be closed each year and Second Vice President Carver added that profits from conferences should only be used for this purpose.
MOTION
First Vice President Harrington made a motion to designate conference profits as seed money for future summer conferences and emergency bail-out funds for other training conferences with board approval. The motion received a second from Second Vice President Carver and passed by unanimous vote by the board.
Secretary/Treasurer Isenhour advised the board that the chapter’s laptop computer was in bad shape and needed to be replaced. The board discussed the issue and concluded that the computer is several years old and is in need of replacement. District Representative Copeland advised the board of a vendor that sells to non-profit organizations.
MOTION
Second Vice President Carver made a motion to purchase a new laptop computer for the chapter. The motion received a second from First Vice President Harrington and passed by unanimous vote by the board.
Mike Adams reviewed tomorrow’s conference agenda and passed out copies of the agenda to board members. Mike advised the board that training was the main focus of the meeting and reported the Carolina Institute for Community Policing was paying the fee for the guest speaker.
Historian Guthrie addressed the board on the issue of renewing the chapter’s web page hosting plan. Historian Guthrie also requested that the board purchase the newer version of software that is used to build and maintain the web page.
MOTION
Third Vice President Williamson made a motion to direct Secretary/Treasurer Isenhour to pay for both the hosting expense and the software upgrade. The motion received a second from President Gillikin and passed by a unanimous vote by the board.
President Gillikin reviewed the business meeting agenda with the board.
President Gillikin discussed the 2001 Conference Account and asked for suggestions from the board as to how this money should be used. Third Vice President Williamson suggested using the money to fund scholarships for members and their family. Second Vice President Carver advised the board the original 2001 Conference Group was going to meet to discuss the issue, but have been unable to get together. He further suggested the board develop some type of criteria to govern the use of theses funds.
President Gillikin appointed a scholarship committee to study the issue and report back to the board during the board meeting in March 2007. The committee members appointed by President Gillikin are Mike Carver, Jim Pendergraph, Bob Schurmeier, and Mike Adams.
President Gillikin discussed the position of District Representative and ways to make this position more effective. Third Vice President Williamson advised the board he has a list of recommendations he will present to the board during the March 2007 Board Meeting.
Past President Reynolds reviewed the Section III Meeting Agenda with the board and advised all arrangements have been made for this meeting.
President Gillikin asked the board if there was any further business to discuss and in the absence of anything further business asked for a motion to close the meeting.
MOTION
Second Vice President Carver made a motion to close the business meeting. The motion received a second from Third Vice President Williamson and passed by unanimous vote by the board.
The meeting adjourned at 4:15 pm.
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